Ulrika Ekstrand
Dalgången, 4, Onsala
Summary
Knowledgeable Team Leader. Led teams with focus on achieving goals and improving processes. Demonstrated leadership in project management and team collaboration. Utilized problem-solving and communication skills to drive success.
I am committed to fostering a collaborative team environment and am driven by a strong can do attitude. My curiosity and quick adaptability enable me to learn new systems swiftly, a crucial skill in our global context. Colleagues often describe me as professional, approachable, and an attentive listener, making me easy to work with. I pride myself on my positive demeanor, direct communication style, and ability to forge new connections effortlessly.
Overview
34
34
years of professional experience
Work History
Global Team Leader, Early R&I
AstraZeneca
01.2023 - Current
- Supporting VP, Head of TSEM and their leadership teams as well as ad-hoc support to the SVP
- Line management and development of the whole administration team
- Training & development of new starters including those in newly created strategic hubs overseas
- Executive diary management, calendar coordination, scheduling global meetings, and managing workflow
- Coordinating international and VIP travel - including visas, logistics, and security components
- Managing sensitive, executive, and global meetings, including governance meetings, conferences, and internal seminars of up to 400 attendees
- Navigating the corporate business cycle and internal structures to help principals achieve key yearly and long-term goals
- Supporting the LT and BPO
- Recruitment, onboarding, training, mentoring, and developing of PA's within the Early R&I admin team including those overseas
- Emphasizing communication, compliance with AZ Group policies, accuracy, and efficiency
- Continuously improving and supporting internal operations, assisting with resource management
- Oversees financial operations, including budgeting, forecasting, invoice reconciliation
- Set performance expectations for the team, monitoring progress towards goals and providing constructive feedback as needed.
- Empowered team members by delegating responsibilities according to individual strengths and areas of expertise.
- Managed conflict resolution among team members, fostering a positive and collaborative work environment.
- Maintained an inclusive and diverse team culture, promoting respect and understanding among all members.
- Developed team members'' skills through targeted coaching sessions, resulting in improved individual performance.
- Collaborated with other department leaders to establish shared goals and ensure alignment across teams.
- Streamlined workflows for increased efficiency, reducing turnaround times for critical tasks.
- Coordinated cross-departmental meetings to streamline project execution, fostering collaborative work environment.
- Led by example, demonstrating commitment and professionalism that inspired team members to excel.
Senior Administrator & PA to VP, Head of TSEM
AstraZeneca
06.2021 - 06.2024
- Supporting VP, Head of TSEM and their leadership teams as well as ad-hoc support to the SVP
- Accepting and declining meetings on behalf of the VP, arranging meetings and workshops with both internal and external parties, handling meeting logistics, coordinating travel arrangements, and following up on agreements.
- Onboarding and offboarding for new starters
- Support with recruitment, and scheduling interviews
- Planning of agendas for Core LT, Ext.LT & TSEM
- Department meetings, working, updating master-slide deck invite speakers, attendees, take notes during meetings and ensure all documents are in place in advance before the meetings
- Handling Coupa-order, for VP and LT members
- Managing VP: s expense report, Behalf of VP approving LTs expense reports
- Updating and maintenance of TSEM Department SPOL Site
- Managing leaderships MST groups
- Flag urgent issues and work proactively to resolve them
- Kept office operations running smoothly by providing effective leadership and administrative skills.
- Supported executive leadership through calendar management, travel coordination, correspondence drafting, meeting preparation, among other tasks.
- Served as a key point of contact between management and employees, addressing concerns promptly and professionally to maintain a positive work environment.
- Coordinated large-scale events and conferences, ensuring smooth execution and positive experiences for attendees.
- REAL Forum - Facilitate high-quality and valuable information sharing/knowledge to a broad audience
- Set up interactions for world-leading experts invited as REAL guest speakers.
- Supported and managed REAL Forum activities.
- Coordinated strategy and execution meetings for webinar.
- Post on workplace/share video and materials
Head of Bioscience COPD/IPF & Head of Bioscience Cough and In Vivo Department
AstraZeneca
01.2020 - 01.2022
- 1:1 support to Head of Bioscience COPD/IPF
- Accept and decline meetings on behalf manager, arrange meetings and telephone conferences with both internal and external parties, meeting logistics, travel arrangement, follow up on agreements.
- Coordinated attendee invitations and managed action items during meetings.
- Ensures punctual delivery of Pre-CD monthly reports to Early RIA Leadership team and stakeholders.
- Works with project leaders to gather data for reports.
- Maintain SPOL site with critical information for project leads.
- Self-motivated, with a strong sense of personal responsibility.
- Responsible for coordinating SSoW for the Gothenburg site
- Ensure all entrepreneur coming into AZ for work, get the certification course done
- Update database, with accurate information from valid course with name, entrepreneur, start and end date, and valid certificate etc
- Keep all the clusters updated with new courses on the SPOL Site
- Make the handling with documents smooth for the certifier
- Keep monthly contact with AZ team leader clusters and entrepreneur to check status of new starters coming to AZ
Senior PA to Head of Chemistry Department
AstraZeneca
01.2011 - 01.2016
- 1:1 support to Head of Chemistry Department
- Active member of Chemistry leadership group, meeting planning and meeting logistics
- Maintained Publication documentation, manually update RIA iMed excel publication list, search over internet, Pull out data for the IMED monthly report
- Make RIA’s publications more visible
- Publish publication of the month and mark the high quality and high impact journals
- Global Chemistry Leaders (GCL) Update and maintain the GCL Website with Chemist of the month up-to-date, ensure the GCL SharePoint is up-to-date
Project Coordinator at DxCT
AstraZeneca
01.2011 - 12.2011
- This team was handling the refurbishments around the site
- Supported DxCT team efficiently.
- Provide individualized assistance to project leader.
- Ensured that all online key documents and photos of lab refurbishment in different shared disks were in place and updated
- Slide package for site communication road map
- Updated of the visual planning board
- Kept track of the team members actions and updated the refurbishments timeline for the projects on time
- Prepared meeting agendas and minutes for distribution and record keeping.
Administrator/PA for Section Head of Discovery Lead Generation (LG) and DMPK
AstraZeneca
01.2005 - 01.2011
- PA and Section Administrative responsibilities
- 1:1 assistance provided to Head of LDS and DMPK sections.
- Maintained monthly project resourcing databases and shared disks with required documents and made sure they met the agreed standard
- Flagged urgent issues and proactively/independently resolved these
- Scheduled meetings and distributed documents and critical material for meetings
- Meeting support and minutes
- Processed purchase requests
- Organized travels and follow up costs and travel expenses
- Intranet publishing
- Active member of IMED Administrator group, contributing with improvements and knowledge
Assistant Nurse
Sahlgrenska/Östra Sjukhuset
01.1991 - 01.2005
- IVA II & Post OP in Thorax department 37, specializing in reducing long waiting lists for heart operations.
- Served at Blood Central in Sahlgrenska Sjukhus.
- Served at Emergency Centres in Gothenburg and Kungsbacka.
- Assisted patients with daily living activities for enhanced comfort and wellbeing.
- Checked patient vitals such as temperature, blood pressure, and blood sugar levels.
- Improved patient care quality by monitoring and recording vital signs, fluid intake, and output.
- Conducted regular rounds to monitor patients'' physical and mental status throughout shifts.
Education
Aranäs Gymnasium -
Assistant Nurse Exam
06-1991
Skills
- Teamwork
- Problem-solving
- Attention to detail
- Team motivation
- Team Coordination
- Staff training and development
- Team supervision
- Staff training
- Work Planning and Prioritization
- Overseeing daily activities
- Leading team meetings
- Stakeholder Communication
- Relationship Building
- Knowledge of Industry and Company Policies
TECHNICAL SKILLS
- Microsoft 365 and Google workspace
- Virtual Meetings: Zoom, Teams
- System Knowledge: Concur, Coupa, Ground scope, Adobe Acrobat Sig, Workplace, Workday, Fieldglass, etc.
- Learning and Development platforms: Cornerstone & Degreed
- Audience Interaction and Engagement: SLIDO, FORMS
Courses
- Leadership Course 2024: Strengthen Yourself, Strengthen Your Leadership - training led by Annika Rosendahl
- Completed 2016 an intensive AZ-sponsored “LEDA” residential leadership training.
Timeline
Global Team Leader, Early R&I
AstraZeneca
01.2023 - Current
Senior Administrator & PA to VP, Head of TSEM
AstraZeneca
06.2021 - 06.2024
Head of Bioscience COPD/IPF & Head of Bioscience Cough and In Vivo Department
AstraZeneca
01.2020 - 01.2022
Senior PA to Head of Chemistry Department
AstraZeneca
01.2011 - 01.2016
Project Coordinator at DxCT
AstraZeneca
01.2011 - 12.2011
Administrator/PA for Section Head of Discovery Lead Generation (LG) and DMPK
AstraZeneca
01.2005 - 01.2011
Assistant Nurse
Sahlgrenska/Östra Sjukhuset
01.1991 - 01.2005
Aranäs Gymnasium -
Assistant Nurse Exam
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