Sonal Suvarna
Stockholm,AB
Summary
Adept at streamlining payroll processes, I significantly enhanced efficiency and accuracy at Tata Consultancy Services, leveraging expertise in payroll system implementation and fostering strong client relationships. My proactive approach and attention to detail led to a marked improvement in compliance and employee satisfaction, underscoring my commitment to excellence and strategic problem-solving.
Dedicated to keeping payroll operations compliant with regulations. Proficient in processing garnishments, calculating leave and applying deductions. Excellent problem-solving, report writing and recordkeeping abilities. Knowledgeable Payroll Officer adept at overseeing payroll, documentation and reporting functions. Managed payroll activities for 8000 employees in fast-paced environment and consistently completed payroll runs without delays. High-level technical skills and attention to detail leading to optimum outcomes.
Overview
20
20
years of professional experience
1
1
Certification
Work History
Payroll Manager for Nordics and East EU Countries
Tata Consultancy Services Sverige AB, Stockholm
01.2021 - Current
- Responsible for processing payroll for expatriate and Local associates of Sweden Hungary, Poland, Norway, Finland, Romania, Slovakia and Czech Republic.
- Handling Local Authority Audits and making sure of closure with in defined time lines.
- Complied with established internal controls and policies.
- Addressed employee inquiries regarding pay issues promptly, fostering positive relationships between management and staff members.
- Managed a team of payroll specialists, providing training and guidance to ensure timely and accurate payroll processing.
- Collaborated with HR and Finance departments for seamless integration of new hires into the payroll system.
- Improved payroll accuracy by conducting regular audits and addressing discrepancies proactively.
- Ensured compliance with federal, state, and local tax laws by staying current on regulations and updating policies accordingly.
- Streamlined payroll processes by implementing efficient systems and tools, resulting in reduced processing time.
- Prepared and filed accurate and timely payroll tax returns and other related reports to comply with tax laws and regulations.
- Investigated payroll variances and employee claims to resolve discrepancies and balance financial records.
- Integrated newly acquired companies into existing payroll systems while ensuring full compliance with relevant tax laws.
- Successfully completed implementation of Norway payroll for expats to Inhouse SAP system.
- I was a key resource in successfully transitioning Hungary's payroll system from Nexon to SAP, ensuring a smooth and efficient migration process
- Developed comprehensive reports for management detailing payroll expenses, trends, and projections.
- Increased employee satisfaction by resolving payroll discrepancies quickly and accurately.
- Negotiated with payroll software vendors, securing cost-effective solutions that met organizational needs.
- Streamlined communication with external payroll service providers, ensuring service level agreements were met and optimizing cost-efficiency.
- Managed year-end payroll activities, ensuring timely and accurate
Internal Payroll Compliance Auditor
Tata Consultancy Services Limited, Mumbai, India
04.2019 - 12.2020
- Provided detailed documentation on audit findings, facilitating swift corrective action when necessary.
- Maintained confidentiality, handling sensitive information discreetly throughout all stages of the audit process.
- Ensured compliance with regulatory requirements by performing regular audits and staying up-to-date on industry standards.
- Streamlined audit processes, improving efficiency and reducing time spent on each audit engagement.
- Planned and executed follow-up audits at appropriate intervals.
- Followed established auditing processes to meet internal and regulatory requirements.
- Developed strong relationships with clients, building trust and ensuring a high level of satisfaction during the audit process.
- Performed observations and evaluated supporting documents to supplement audit findings.
- Conducted risk assessments to determine areas requiring increased focus during subsequent audits.
- Interviewed auditees to gather data needed to conduct audits.
- Adapted plans and schedules to meet changing priorities of work objectives, resources and workload demands.
- Analyzed data and findings to prepare reports detailing financial information.
- Reduced audit completion times by optimizing audit planning and execution strategies.
Payroll Asst. Manager
Tata Consultancy Services Limited, Mumbai, India
06.2013 - 04.2019
- Maintained payroll information by calculating, collecting, and entering data.
- Ensured timely payment of employee wages by consistently meeting deadlines for payroll processing.
- Reduced errors in payroll calculations through thorough review and reconciliation procedures.
- Contributed to audit preparations by maintaining organized documentation of all payroll transactions and processes.
- Maintained strict confidentiality of sensitive information while handling employee records and processing payments.
- Streamlined payroll processing by implementing efficient data entry and verification techniques.
- Responded to employee questions and requests for information in timely and knowledgeable fashion.
- Maintained employee confidence and protected payroll operations by keeping information confidential.
- Collaborated with HR to resolve discrepancies and process updates related to employee benefits, deductions, and personal information changes.Ø Coordinating with global payroll team in regards with India payroll information.
- Tracking and closing of employee escalation, Ø Handling payroll grievances.
- Coordinating with internal system team and HR for accurate outputs. Coordinating with Advance processing team for inclusion of advance recoveries.
- Conducting payroll session on taxation and important actions.
- Digitization of manual processes.
- Developing payroll and other process documents as repository.
Payroll Executive
Tata Consultancy Services Ltd
09.2011 - 05.2013
- Prepare and follow timelines each month, so as to ensure salary disbursement on time, Ensure necessary and correct data are received from downstream system such as new hire, NRI/RI status, Stop Pay/Start Pay, resignation, promotion, etc.
- Validate &verify the data received and load them in processing system (SAP)
- Prepare Schedule for expense accounts and ensure zero balance at the end of the file closure.
- Tracking and closure of recovery of advances as per policy
- Updated employee files with new details such as changes in address or salary levels.
- Processed manual checks for employees in accordance with company policies.
- Managed and updated employee benefits information.
Team Lead HR-Operations
E-Serve International
01.2005 - 08.2011
- Trained new team members by relaying information on company procedures and safety requirements.
- Promoted a positive work environment by fostering teamwork, open communication, and employee recognition initiatives.
- Enhanced overall team performance by providing regular coaching, feedback, and skill development opportunities.
- Collected, arranged, and input information into database system.
- Conducted regular reviews of operations and identified areas for improvement.
- Maintained database systems to track and analyze operational data.
- Developed effective improvement plans in alignment with goals and specifications.
- Responsible in data accuracy during merger and played important role in change management.
- Ensuring settlement of insurance claim of employees by coordinating with vendors and insurance agent
- Contributed in the successful completion of ARR Audit, Statutory and ISO 9000-2001 Audit for Full and Final settlement process
- Ø Preparing Monthly MIS Report which is reported to CEO of the company.
Education
Global Payroll Association - Payroll Certification From GPA
Payroll Certification
Virtual Training04.2024
MBA - Human Resource Management
Mumbai University
Mumbai06.2011
Skills
- Payroll Processing and Payroll Auditing
- Payroll System Implementation
- Resolving discrepancies
- Regulatory Compliance
- Payroll Policies Development
- Employee benefits administration
- Data Management
- Internal Controls
- Tax Compliance
- Payroll Vendor Management
- Human Resources administration
- Prioritizing and Planning
- Communication Management Professional
- Client Relationship Management
- Compliance Assessment
- Risk Assessment
- Process Implementation
- Cost Data Analysis
- Proactive and Focused
Certification
- Payroll Certification, Global Payroll Association- Continues learning from Jan 2024
Dancing and Cooking
Every person has a go too thing to do to release stress and get back to self. So for me cooking and dancing does the magic!
Timeline
Payroll Manager for Nordics and East EU Countries
Tata Consultancy Services Sverige AB, Stockholm
01.2021 - Current
Internal Payroll Compliance Auditor
Tata Consultancy Services Limited, Mumbai, India
04.2019 - 12.2020
Payroll Asst. Manager
Tata Consultancy Services Limited, Mumbai, India
06.2013 - 04.2019
Payroll Executive
Tata Consultancy Services Ltd
09.2011 - 05.2013
Team Lead HR-Operations
E-Serve International
01.2005 - 08.2011
Global Payroll Association - Payroll Certification From GPA
Payroll Certification
MBA - Human Resource Management
Mumbai University
- Payroll Certification, Global Payroll Association- Continues learning from Jan 2024
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