Humaira Farooq

• Overall responsible for complete accounting, budgeting and budget monitoring, reporting, compliances, internal controls, management reporting, Tax, audit, stakeholder management, constituency management and liaison with donors.
• Improve financial reporting standards to enhance donors confidence upon our systems and delivery capacity.
• Assist working committees of Board of directors for Finance committee , Audit Committee and HR Committees
• Identify and evaluate the risks to the organization's resources and make mitigation planning
• Make annual budget of organization , divided it in quarterly and monthly budgets.
• Make budget monitoring reports on monthly, quarterly bi annually and annually to track all expenditure and make sure that all expenditures are well in budgets.
• Support HR function by resource planning, resource allocation and in many other ways.
• program review - project / grant review on periodic basis to ensure efficient and timely programe delivery.
• Participate in office meetings like startegic planning meeting, annual meetings, board meetings etc.
• Represent my Organization on different national and international platforms including Europe, USA etc.
• Team Building and continuous capacity building of teams is another area of my expertise.
• lead appraisal missions, assessment missions, donor´s visits,
• Many other tasks on day to day basis.

Develop an operational plan which incorporates goals and objectives that work towards the strategic direction of the organization. Ensure that the operation of the organization meets the expectations of its targeted beneficiaries, Board and donors. Providing technical backstopping as head of programs for the efficient and effective day-to-day operation of the organization Oversee preparation of the annual plans, work-plans ensuring that all strategic dimensions are well set out in plans. Quarterly reviewing the actual progress compared to the work-plans and action plans, critically review Variance analysis of overall programs Actual progress for realignment of work plans and take necessary corrective measures. Draft policies for the approval of the Board and prepare procedures to implement the organizational policies; review existing policies on an annual basis and recommend changes to the Board as appropriate catering for the market trends and potentials. Lead programs and management cadre for resource mobilization Periodically assess the Training Needs of staff, preparing annual training plans for staff. Ensure confidentiality of contractual agreements and other financial records at appropriate levels. Provide necessary secretarial support to the Board of Directors for periodic meetings

Program planning and management: Hold detailed program Inception planning meetings, discussing and working out each and every minute details of all activities. Lead/Make Annual, Bi Annual, Quarterly, monthly and weekly plans for strengthening program delivery. Oversee the planning, implementation and evaluation of the overall programs and services. Ensure that the programs and services offered by the organization contribute to the organization's mission and reflect the priorities of the Board. Monitor the day-to-day delivery of the programs and services of the organization to maintain or improve quality.Oversee the planning, implementation, execution and evaluation of special projects. Ensuring that all stakeholders are on board on different appropriate level. Lead development of all IEC material related to program ensuring key messages Ensuring donor visibility at all levels.

Human resources planning and management: Determine staffing requirements for organizational management and program delivery. Oversee the implementation of the human resources policies, procedures and practices including the development of job description for all staff. Establish a positive, healthy and safe, concussive work environment in accordance with all appropriate legislation and local regulations. Recruit, interview and select staff that have the right technical and personal abilities to help further the organization's mission. Ensure that all staff receives an orientation to the organization and that appropriate training is provided. Implement a performance management process for all staff which includes monitoring the performance of staff on an on-going basis and conducting an annual performance review. Guide and mentor staff as appropriate to improve performance. Discipline staff when necessary using appropriate techniques; release staff when necessary using appropriate and legally defensible procedures.

Financial planning and management Work with program staff and the Board (Finance Committee) to prepare a comprehensive budget for programs/projects. Work with the Board to secure adequate funding for the operation of the organization. Research funding sources, oversee the development of fund raising plans and write funding proposals to increase the funds of the organization. Participate in fundraising activities as appropriate. Approve all expenditures as per the authority Matrix approved by the Board. Ensure that all transactions related to program and others are dully entered in the computerized accounting software, giving a true and fair view of the state of the affair of program/project. Administer the funds of the organization according to the approved budget and monitor the monthly cash flow of the organization. Provide the Board with comprehensive, regular reports on the revenues and expenditure of the organization. Ensure that the organization complies with all legislation covering taxation and withholding payments. Being the budget holder, hold monthly review meeting for different programs to review their financial spending and actual spending

Risk management: Identify and evaluate the risks to the organization's people (Learners, staff, management, volunteers), property, finances, goodwill, and image and implement measures to control risks. Ensure that the Board of Directors and the organization carries appropriate and adequate insurance coverage. Ensure that the Board and staff understand the terms, conditions and limitations of the insurance coverage. Administer the funds of the organization according to the approved budget and monitor the monthly cash flow of the organization. Provide the Board with comprehensive, regular reports on the revenues and expenditure of the organization. Ensure that the organization complies with all legislation covering taxation and withholding payments.

• Leadership and Strategic Responsibilities: Liaison with the Board of Directors in developing a vision and strategic plan to guide the organization. Identify, assess, and periodically progress sharing with Board of Directors Act as a professional advisor to the Board of Director on all aspects of the organization's activities, Foster effective team work between the Board and mid-level staff Linking and liaison with key stakeholders, missions, ambassadors, and high ups of donor agencies with Board of Directors Articulating Boards vision into annual action plans and their periodical progress monitoring, Design different program strategies for strengthening program delivery Design and implement cross cutting themes like, Gender mainstreaming, Youth Development, Technical and Vocational engagements of youth and women, Tolerance and Co-existence .Lead meetings with different heads of INGOs, Ministries, Embassies, Missions for negotiating programs.

Working as Manager Projects and Grants, with National Institute of Cultural Studies.(NICS) Lok Virsa Islamabad. Main responsibilities include Project and Business Development. Project designing and Proposal writing. Facilitation of Pre award assessment procedures by donors. Donor coordination and grants management. Managing partnerships related to program initiatives. Ensure availability of Finance manual and procedures, their understanding by employees, Executive Agencies and consultants and their successful implementation. Ensure accurate and timely release of salary and other payments to staff. Oversee the changes in salary and maintain the consistencies with HR records. Ensuring preparation and availability of statutory financial records (e.g. income tax return) and tax compliance. Coordination with local banks and ensure opening of bank account. Liaison and provide inputs to the overall activities of NICS, including events, which involves participation or Pakistani artists and Cultural Actors. Implementation support to projects under the Cultural Program and ensuring a high level of monitoring and financial follow up.

Manage the grant and contract submission process inclusive of review of proposal budgets to meet NICS fiscal requirements. Responsible to search for available grants, awards, etc. and writing up proposals preparation, and timely submission of grant applications. Heading and supervise Finance Section in all financial matters and compliance .Establish and implement appropriate tracking controls for all grants/ projects to ensure compliance with grant guidelines exist , ensures compliance requirements are met, and establishes outcome reporting measures and documentation.

Main responsibilities include Projects Financial Management, Facilitation of Pre award assessment visits of Donors and documentation of pre-award assessment reports , Preparation of annual budget of the organization, focal person for tax handling and tax related matters of organization, cash flows planning, disbursements of finds to districts offices , their monthly adjustments, payroll and next month requirements implementation and effective use of accounting software “FIS”, Monthly Financial reporting to management , Financial donor reporting, to different donors on their standard format, on periodic intervals, Act as Senior Finance Person for handling emergency programs during flood and Earth quick in Baluchistan. Undertake follow up visit to district offices, for review of financial management and capacity building of staff. Develop and maintain systems for prompt and accurate collection of financial and accounting information, Ensure scrutiny and timely payment to all suppliers and supplier accounts reconciliation, Supervise timely and accurate internal audits and finalize Accounts for the Concept Review and validate Payroll, DSA and TA payments and Incentives on time, Salary Certificate and Bonus Approval etc. Review and authorize banking transactions, Petty cash / Medical / Leave Settlement, Supplier payments

Directly responsible for reporting to Manager Finance for the employment of effective internal control systems, Direct Supervisor and Focal person of accounting and financial matters of different projects funded by PPAF running in South and North Region of Baluchistan. Preparation of analysis reports of Audited Accounts and Financial Statements and ensuring compliance with regulatory requirements and conducting / facilitating internal / external audit, Implement controls and procedures. Conceptualized, design and implemented cost effective and efficient administrative procedures to handle exceptionally large volumes of transactions. Facilitated in Institutional Strengthening Process for developing efficient Human Resource Management Procedures, effective filling system, and data management. on.