Bailey Ji

Sandvik is a Swedish company in mining industry, which has more than 160 years history. I work as an HRBP responsible for a division. My daily work mainly includes:

1. Project Management (40%)

1) Organization restructure (25%)

① Analyze the current organizational structure and design a new one.

② Communicate with the employees who are influenced by the restructuring.

③ Implement the contingency plan.

2) Cost saving (15%)

① HR: optimize the HR suppliers, and adjust the hiring ways.

② Admin: save cost by reviewing the current operation ways and making adjustments, e.g. changing the canteen operation method, optimizing the shuttle bus routine, and downsizing the cleaning area.

2. Compensation & Benefit (30%)

1) Analyze the current salary structure and design a new one.

2) Salary calculation and cost analysis.

3. Culture Development (20%)

1) Analyze local current status and optimize the process to based on local’s needs and group’s requirements: e.g. update the employee handbook.

2) Design local engagement activities: e.g. organizing Outings, company annual party, and Women's Day.

4. Others (10%)

HR & Admin vendors management.

Sulzer is a Switzerland company which is a global leader in fluid engineering and specializing in pumping, agitation, mixing, separation and application technologies for fluids of all types. My position is HR Generalist and I support a factory with 160 employees, my daily job includes:

1. Recruitment (40%)

1) Participate in the whole process from position application, posting, CV screening, interview, background check and offer.

• Office positions (Engineer, Manager) :20%
• Shop floor positions (Foreman, Technician and Worker): 20%
• agencies (headhunter, labor outsourcing) management

2. C&B related (30%)

1) Employees’ lifecycle follow-up: onboard(data input, materials collection), exit(exit interview).

2) Monthly payroll support: attendance calculation, data upload and check.

3) Social Insurance, Public Housing Fund and residence permit support.

4) C&B project follow-up: commercial insurance and physical examination.

5) Annual budget, merit increase and year-end bonus calculation.

3. Data Analysis (20%)

1) Recruitment data analysis.

2) Salary analysis: shop floor positions salary internally and externally, equal pay.

4. Training & ER case (10%)

The business unit I am working for is called Olé supermarket which belongs to China Resource Vanguard Co.,Ltd., a state-owned enterprise specializing in retail. My position is HR supervisor based in an Olé supermarket. My daily work mainly includes as follow.

1. Recruitment (40%)

1) Recruit all frontline workers such as cashier, merchandiser, baker and some store management positions such as marketing specialist, sales supervisor.

2) Be responsible for newcomer onboarding and exiting.

3) Develop schools which can offer suitable interns.

4) Follow up coworkers' movement, including email communication, filling in approval form and putting into system.

5) Summarize internal recommendation and prepare rewards.

2. Compensation and Benefits (20%)

1) Make monthly compensation report to ensure employees get paid timely and exactly.

2) Manage monthly work attendance, including crew scheduling input, various leave/overtime application approval and resolving attendance differences.

3) Update the namelist of housing accumulation found and social insurance.

3. Training (20%)

1) Organize monthly new employee orientation training and responsible for the HR lessons.

2) Organize performance appraisal during probation.

3) Summarize monthly training allowance.

4) Carry out various training activities in store.

4. Employee Relationship (10%)

1) Organize regular activities: such as annual conference, quarterly employee birthday party, quarterly staff meeting, summer care and so on.

2) Follow up various punishment and rewards, including communication and draft emails.

3) Archives management.

4) Follow up the coworkers whose contract will be due, including if it will be renewed or not and taking corresponding actions.

5) Commnicate with problem employees.

5. Performance Management (10%)

Organize quarterly sales performance appraisal and annual performance appraisal, including communicating with all staff on criteria, collecting appraisal forms and checking if the scores fit forced distribution.

This company is wholly-owned by Mars, which was founded in 1911 in America and is one of the biggest food companies in the world. I work as an HRBP specialist in north region HRBP team. The responsibilities of the position mainly include the following.

1. HR projects (40%)

1) Annual events: carry out annual events such as Engagement, GPTW(Great Place to Work), Commercial Insurance in north region by communicating with each coordinator in each province.

2) Sales Trainee program: support campus recruitment, sales trainee review quarterly and draft review feedback.

3) Other events: some interim but big events such as two big national organization changes, the third-part employees transformation, HR service online going live.

2. HR reports support (30%)

1) Make monthly HC report and do analysis including the distribution of different job size, service year and reasons for resignation.

2) Summarize and check some special leave monthly such as sick leave, maternity leave.

3) Summarize and check the application of vacant positions from each sales province.

4) Analyse the reasons for organization units' changes, make the following forms and communicate with related employees.

3. Recruitment (20%)

1) Post vacant positions, screen resumes and interview candidates.

2) Be responsible for newcomers' onboarding and employees exiting.

3) Cooperate with headhunters on some special positions and follow up the following staffs such as paying service fee.

4. Training and others (10%)

The company is wholly-owned by Petronas of Malaysia. I work as sales assistant& administrative receptionist in Industry Oil Department. The position's accountabilities include:

As sales assistant (70%)

1. Arrange sales contracts: print, follow its assigning and put it into system.

2. Analyse sales data :collect weekly/monthly sales report and do analysis accordingly.

3. Do assistance to oil marketing: follow up the process of marketing activities' landing and accordingly purchase special rewards for agencies.

As administrative receptionist (30%)

1. Reception:answer/transfer the calls , receive the guests and check monthly delivery costs with each department.

2. Administration:make preparations for regular meetings and some interim meetings.

3. HR:do support on interview, such as checking time with candidates, booking interviewer's time , booking meeting room and summarizing interview feedback to HR.

This company is providing training lessons for all kinds of banks especially for small and medium ones. My position is HR&Admin assistant. The responsibilities mainly include as below.

About HR (60%)

1. Recruitment by mixed channels, mainly including posting positions on website and attending job fairs.

2. Support new employees' onboarding and exiting.

3. Do check on work attendance.

4. Create housing found account and update the namelist monthly.

About Administration (40%)

1. Book air / train ticket , hotel for coworkers and lecturers.

2. Purchase office supplies monthly and holiday gifts accordingly.

3. Print business cards, scrolls and other documents.

4. Organize monthly employee birthday party and annual meeting.